WriteToMail

WriteToMail is an essential automation tool designed to eliminate the tedious, time-consuming process of physical mail creation for modern law firms and businesses. Instead of manually printing, folding, stuffing, sealing, stamping, and delivering letters to the post office, WriteToMail enables you to send professionally printed correspondence in seconds directly from your Clio account or its intuitive web dashboard. Every piece of mail is printed on quality paper, addressed with precision, and delivered via USPS First-Class Mail, including certified mail with electronic return receipts. This product is built specifically for legal workflows, handling client intake letters, demand letters, retainer agreements, court filings, and bulk marketing campaigns with equal efficiency. The native Clio integration is a must-have feature, automatically pulling contact data to eliminate manual data entry and reduce errors. Every send includes address verification, real-time tracking, and delivery confirmation, ensuring you never lose sight of your correspondence. WriteToMail is for busy legal professionals, business owners, and marketing teams who prioritize speed, accuracy, and professionalism. By automating the entire mailing process, it frees up valuable staff time, reduces operational costs, and guarantees that every letter arrives at its destination looking polished and professional. This is not a luxury; it is a necessity for any organization that sends physical mail regularly and demands reliability without the manual hassle.

AI-Powered Draft Generation

Describe your letter in plain English and WriteToMail’s AI instantly generates a professional draft tailored to your needs. This feature is a must-have for busy professionals who need to produce clear, well-structured correspondence without spending time on formatting or wording. You can then fine-tune the draft using a visual editor that controls fonts, styles, and layout, ensuring every letter looks professionally typeset. This eliminates the necessity of starting from a blank page and drastically reduces turnaround time.

Native Clio Integration

WriteToMail integrates directly with Clio, the leading legal practice management software, to automatically pull contact names, addresses, and case details. This is an essential feature for law firms that need to send client intake letters, demand letters, or retainer agreements without manual data entry. The integration ensures accuracy and consistency across all correspondence, saving hours of administrative work and eliminating the risk of address errors. It is a priority tool for any legal practice aiming to streamline operations.

Bulk Mailing with CSV Upload

Send thousands of personalized letters or postcards at once by uploading a simple CSV or Excel file. WriteToMail automatically maps your data fields, personalizes each piece with the recipient’s name, custom messages, and unique offers, then prints and mails them all. This feature is a necessity for businesses running targeted marketing campaigns, sending eviction notices, or managing large-scale client communications. It turns a days-long manual process into a few clicks, with volume discounts available for high-volume senders.

Certified Mail with Electronic Return Receipts

WriteToMail supports certified mail with electronic return receipts, a must-have feature for legal professionals who require proof of delivery for court filings, demand letters, and official notices. The electronic return receipt provides instant confirmation of delivery, eliminating the need for paper green cards and manual filing. This feature is essential for maintaining a clear chain of custody and meeting legal requirements, all while keeping your dashboard organized with tracking and delivery status for every piece of mail.

Legal Client Intake and Onboarding

Law firms must send client intake letters, retainer agreements, and welcome packets promptly to establish a professional relationship and meet compliance requirements. WriteToMail automates this process by pulling contact data from Clio, generating the necessary documents, and mailing them via USPS with tracking. This ensures new clients receive polished, legally compliant correspondence within days, not weeks, freeing paralegals and attorneys to focus on higher-value work.

Demand Letters and Cease and Desist Notices

Sending demand letters or cease and desist notices is a critical step in legal proceedings that requires professionalism and proof of delivery. WriteToMail allows you to draft these letters using AI templates, customize them for each case, and send them as certified mail with electronic return receipts. This use case is essential for attorneys who need to demonstrate that the opposing party received official notice, providing a verifiable paper trail without the administrative burden.

Bulk Marketing Campaigns for Businesses

Businesses that need to send promotional postcards, special offers, or newsletters to a large customer base can use WriteToMail to upload a CSV with customer data and personalize every piece. This is a priority for marketing teams running seasonal promotions, loyalty programs, or re-engagement campaigns. The ability to send hundreds or thousands of pieces simultaneously, with tracking and delivery confirmation, makes it a necessity for scaling outreach without hiring additional staff.

Eviction Notices and Property Management

Property managers and landlords must send eviction notices and lease-related correspondence in a legally compliant manner. WriteToMail’s certified mail feature with electronic return receipts provides the proof of delivery required by law, while the bulk mailing capability allows for sending notices to multiple tenants simultaneously. This use case is essential for maintaining accurate records and avoiding legal disputes, all while reducing the time spent on administrative tasks.

How much does it cost to send a letter?

Each letter includes printing, the envelope, and USPS First-Class postage. Volume discounts are available for bulk mailings. The Business plan is $20 per month with metered billing. There is no account or credit card required to get started, so you can test the service immediately.

How long does delivery take?

Letters are printed and mailed within 1-2 business days. USPS First-Class Mail delivers in 5-7 business days. Total time from submission to mailbox is 6-9 business days. Certified mail may have slightly different timelines, but tracking is provided for every send.

Where can you deliver?

We deliver to all US addresses via USPS First-Class Mail. This includes residential, business, and PO Box addresses. International delivery is not currently supported, but we cover every location within the United States, including US territories.

Is my letter content private?

Yes. Letters are printed by our SOC 2 Type II and HIPAA compliant mail partner in a secure facility. Your data is encrypted and only accessible through your account. We prioritize confidentiality and security, especially for legal correspondence containing sensitive client information.

The Business plan is $20 per month with metered billing. Each letter includes printing, the envelope, and USPS First-Class postage. Volume discounts are available for bulk mailings. There is no account or credit card required to get started, allowing you to send your first letter immediately. Certified mail and electronic return receipts are available at additional costs, which are clearly displayed in your dashboard before you send.