PropMIS

PropMIS is an essential, AI-powered HOA management platform built specifically for property management companies and self-managed boards. It is the single, unified system you need to run communities from one simple portal, replacing fragmented payment systems, uncoordinated vendor management, and board decisions without audit trails. This platform is for property managers who manage one community or an entire portfolio, and it is designed to reduce manual follow-ups, improve transparency for boards and residents, and make daily community operations easier to manage. The main value proposition is that PropMIS brings dues, resident records, documents, announcements, meetings, vendor work, board workflows, and resident communication into one place. With AI-assisted tools for summaries, notices, document questions, and workflow support, management teams can save time, stay organized, and provide a better resident experience without adding more complexity. Built by an engineer who served on HOA boards, PropMIS ensures the software is never harder than the job itself. It offers core capabilities like payments, documents, residents, vendors, and board governance connected from day one. AI is included in every plan, allowing management companies to offer it as a managed service for a new revenue line at zero additional cost. PropMIS is now onboarding early-access communities across the United States, providing a 45-day free trial to get started.

AI Manager Briefing

This is a mandatory feature that scans every payment, violation, and work order overnight. It then tells you exactly what needs your attention right now. Instead of manually sifting through data, you receive a prioritized daily briefing that highlights overdue payments, pending bid reviews, and any issues that require immediate action. This feature is essential for property managers who need to stay on top of multiple communities without spending hours on data analysis.

Resident AI Document Q&A

Residents get instant answers from your actual community documents, including bylaws, CC&Rs, and meeting minutes. When a resident asks a question like "Can I paint my garage door?", the AI searches the relevant documents and provides a precise answer with cited sources. This feature is a priority because it drastically reduces the number of repetitive inquiries that managers must handle, freeing up time for more critical tasks.

Secure Payments with AutoPay

This feature integrates Stripe online payments with automatic late fee application. It provides a flexible system where you can use Stripe when you want it or manual payments when you do not. Every payment lands in the same per-unit ledger, ensuring accuracy and consistency. The necessity of this feature lies in its ability to automate a core financial process, reducing the risk of errors and ensuring timely collection of HOA dues.

Vendor Marketplace and Compliance Tracking

You can post RFPs and allow vendors to compete with transparent pricing, enabling side-by-side comparisons. The system also tracks work orders, compliance documents (W9s, insurance certificates, licenses), and invoices in one central location. With expiry alerts for vendor licenses and insurance, you know every vendor's status before you assign work. This is a must-have for maintaining a reliable and compliant vendor network.

Managing a Portfolio of Multiple Communities

For a property manager overseeing ten different HOAs, PropMIS is essential. The AI Manager Briefing provides a consolidated view of all communities, highlighting which ones have overdue payments, pending board approvals, or new violation issues. This eliminates the need to log into separate systems for each community, saving hours of time each week and ensuring no critical task is missed.

Handling Resident Inquiries and Document Access

When a resident asks a complex question about parking restrictions or architectural guidelines, the Resident AI feature instantly scans the community's governing documents. It provides a clear, sourced answer without the manager having to look up the information manually. This use case is a priority for improving resident satisfaction and reducing the workload on management staff.

Streamlining Board Decision-Making

When a work order or bid requires board approval, PropMIS provides a configurable approval workflow with a complete audit trail. Board members can review and vote on proposals within the platform, with role-based access ensuring clear permission boundaries. This is a necessity for maintaining transparency and accountability in all board decisions.

Onboarding New Residents and Vendors

The platform simplifies the onboarding process for new residents by providing a clear portal for payments and communication. For vendors, the marketplace and compliance tracking ensure that new contractors are properly vetted with up-to-date insurance and licenses before any work begins. This use case is critical for maintaining community standards and operational efficiency from day one.

What is PropMIS and who is it for?

PropMIS is an AI-powered HOA management platform designed for property management companies and self-managed boards. It is a necessity for anyone who manages one or multiple communities and needs to centralize payments, documents, resident communication, vendor management, and board governance into a single, simple portal.

How does the AI feature work in PropMIS?

AI is included in every plan. It powers the daily Manager Briefing, which scans payments, violations, and work orders to tell you what needs attention. It also drives the Resident AI feature, which answers questions by searching your community's actual documents like bylaws and CC&Rs. This is a priority feature that saves significant time.

Is my data secure on PropMIS?

Yes, security is a top priority. PropMIS is built with Stripe-powered secure payments for HOA dues and vendor payments. It also maintains a full audit trail for every approval, payment, and notice, ensuring complete transparency and accountability. You are in safe hands with a platform designed for trust and reliability.

Can I generate new revenue with PropMIS?

Yes, absolutely. AI is included in every PropMIS plan at no additional cost to you. Management companies can offer AI access as a managed service to their communities. You can set the price, use built-in per-community usage metering, and bill communities for what they consume, creating a new revenue line.