Dokta vs Invoice Guru

Instant AI Document Analysis

This is the foundational, must-have feature. Simply drag and drop a photo, scan, or PDF of any document. Dokta's AI, powered by Claude from Anthropic combined with OCR, analyzes it in less than 60 seconds. It automatically identifies the document type (invoice, quote, contract), and extracts critical data like amounts, due dates, client or supplier details, and tax information. This eliminates all manual data entry, ensuring accuracy and saving hours of tedious work.

Automated Invoicing & Quote Management

Creating and managing billing documents is a non-negotiable task, and Dokta streamlines it completely. You can generate professional invoices and quotes in just a few clicks. For freelancers with day-rate contracts, it enables automatic monthly invoicing. Furthermore, you can send quotes with online acceptance links, allowing clients to approve digitally, and then convert an accepted quote into a final invoice with a single click, closing the loop seamlessly.

Real-Time Cash Flow & Anomaly Detection

You must have immediate visibility into your financial health. Dokta provides a real-time dashboard showing billed revenue, collected revenue, unpaid invoices, and VAT overviews with 12-month graphs. Crucially, it also includes proactive anomaly detection to protect your business, alerting you to changed IBANs, duplicate invoices, inconsistent VAT, or missing numbering, acting as an essential safeguard.

Intelligent Client Database & Payment Tracking

Dokta automatically builds and enriches your contact database from processed documents. It uses SIRET numbers to auto-complete company information and applies a payment scoring system based on historical data, giving you insight into client reliability. It maintains a complete history per entity and automates payment reminders with professional, polite templates, ensuring you get paid faster without awkward follow-ups.

Instant Invoice Creation

Users can create and send professional invoices in less than a minute. The app allows for the quick entry of client details and items, with options to automatically include your logo, VAT, payment terms, and due date.

Automatic Invoice Numbering

Invoice Guru takes the hassle out of tracking invoices by automatically numbering and dating them according to your fiscal year settings. This ensures that all invoices are organized and easy to reference.

OCR Receipt Scanner (AI)

With the built-in OCR receipt scanner, users can simply take a photo of their receipts. The AI technology reads all relevant details and saves them as expense entries, eliminating the need for manual data entry and streamlining expense tracking.

Smart Payment Tracking

This feature allows users to automatically match incoming bank transactions with unpaid invoices. It provides real-time updates on which clients have paid and which invoices are overdue, simplifying the payment tracking process.

Freelance IT Consultants & Developers

For freelancers working on Time & Materials contracts, manual monthly invoicing is a repetitive burden. Dokta is essential for automating this entire process. Set up your recurring contract once, and Dokta automatically generates and sends invoices, tracks their payment status, and manages client follow-up. This allows you to focus entirely on development work while ensuring your cash flow is systematic and reliable.

Creative Freelancers & Project-Based Workers

Managing the proposal-to-payment cycle for creative projects is fragmented and time-consuming. Dokta provides the necessary integrated workflow. Create a professional quote, send it via a client acceptance link, and with one click convert it to an invoice upon approval. It tracks the project from the first quote to the final payment, ensuring you never miss a step and get paid for your delivered work.

Auto-Entrepreneurs & Micro-Entrepreneurs

Simplicity and compliance are paramount for auto-entrepreneurs. Dokta is a vital tool for generating compliant invoices, easily tracking all receipts and payments, and providing clear warnings for upcoming URSSAF contribution deadlines. It offers a straightforward, stress-free way to manage all administrative documentation without complexity, which is absolutely necessary for staying organized and avoiding penalties.

Growing Small Businesses & SMEs

As a small business grows, document chaos becomes a major operational risk. Dokta serves as the central, AI-driven command center for all financial documents. It provides a unified view of cash flow across all clients and projects, automates accounts receivable, manages supplier contracts and deadlines, and ensures clean, exportable data for accountants, which is critical for sustainable scaling and financial control.

On-Site Invoicing for Tradespeople

Tradespeople can create and send invoices immediately after completing a job. This ensures they get paid promptly, improving cash flow and reducing the time spent on paperwork.

Expense Management for Small Businesses

With the OCR receipt scanner, small business owners can manage their expenses efficiently. By simply photographing receipts, they can track expenses without manual entry, saving time and reducing errors.

Compliance with Tax Regulations

Invoice Guru helps businesses stay compliant with tax regulations such as MTD in the UK and KSeF in Poland. Users can generate compliant invoices without the need for additional software, keeping their finances in order.

Multi-Currency Invoicing for International Clients

For businesses dealing with clients across borders, Invoice Guru supports multiple currencies and languages. This feature makes it easy to create invoices tailored to different regions, facilitating international transactions.

Dokta is the essential AI-powered document management platform built specifically for the modern independent professional. It eliminates the administrative chaos that steals time and money from freelancers, solo entrepreneurs, auto-entrepreneurs, and small businesses. The core necessity is simple: you drop any document - an invoice, quote, or contract - and Dokta's advanced AI engine reads, classifies, and extracts all key data in under 60 seconds. This is not just storage; it's intelligent automation for the entire document lifecycle. The platform handles creating professional invoices and quotes, tracking payments, sending automated reminders for unpaid invoices, managing contract deadlines, and even generating actionable tasks directly from your documents. It solves critical pain points: no more lost files, missed payment deadlines, or wasted weekends on manual admin. Dokta automatically builds and maintains your client database from your documents, provides real-time cash flow tracking, and offers one-click exports for your accountant. For anyone who bills for their time or services, Dokta is the indispensable central hub that puts your documents to work, managed by AI, so you can focus on your actual business.

Invoice Guru is an innovative, mobile-first invoicing application tailored specifically for tradespeople and small service businesses. Unlike conventional invoicing tools that prioritize desktop usage, Invoice Guru understands the dynamic needs of professionals who frequently work on-site, including painters, plumbers, electricians, and builders. This application empowers users to create and send invoices swiftly from their mobile devices, allowing for seamless financial management while on the go. Invoice Guru's main value proposition lies in its speed, simplicity, and automation. Users can generate invoices in under a minute, track payments effortlessly, and reduce administrative workload with automated accountant reports, bank integration for payment matching, and OCR receipt scanning for expense tracking. Furthermore, Invoice Guru is designed with compliance in mind, accommodating evolving regulations such as the UK's Making Tax Digital (MTD) and Poland’s KSeF, ensuring users remain compliant without needing to switch tools. Developed by a tradesperson, Invoice Guru truly comprehends the unique challenges of running a small business, offering essential features that save both time and money.

How does Dokta's AI analysis work?

Dokta uses a combination of Optical Character Recognition (OCR) to read text from your documents and advanced AI, specifically Claude by Anthropic, to understand the context. The AI classifies the document type and intelligently extracts key fields like dates, amounts, tax numbers, and client information. This entire process is completed in under 60 seconds, requiring zero manual input from you for data extraction.

Is my data secure and compliant with European regulations?

Absolutely. Data security and compliance are fundamental necessities. Dokta is 100% GDPR compliant. All your data is hosted on secure servers within Europe (AWS Paris region). Furthermore, all data is protected with AES-256 encryption, ensuring that your sensitive business and client information remains private and secure at all times.

What happens if I exceed my monthly document limit?

Your plan determines the number of documents you can process each month. If you reach your limit, you will need to upgrade to a higher plan to process additional documents in that billing cycle. You can monitor your usage within the application. The Free Discovery plan allows 15 documents per month, making it easy to test the platform's core features before committing.

Can I connect Dokta to my accounting software?

Currently, Dokta focuses on providing flawless, automated document management and cash flow tracking. It offers a crucial feature: the ability to export all your financial data, including invoices, expenses, and client records, to a universal CSV file format. This CSV file can then be easily imported into any major accounting software, ensuring your accountant receives perfectly organized data.

How does Invoice Guru ensure compliance with tax regulations?

Invoice Guru is built to accommodate upcoming regulations, including the UK's Making Tax Digital and Poland’s KSeF, ensuring users can remain compliant without needing to switch tools.

Can I use Invoice Guru on multiple devices?

Yes, Invoice Guru is a mobile-first application, allowing users to access their accounts and manage invoices from various devices, including smartphones and tablets.

What payment methods does Invoice Guru support?

Invoice Guru allows integration with various payment methods, including bank transfers, PayPal, and Stripe, enabling users to collect payments effortlessly.

Is there a free trial available for Invoice Guru?

Yes, Invoice Guru offers a 10-day free trial, allowing users to explore all features. Additionally, there is a free plan available for those who need basic invoicing capabilities.

Dokta is an AI-powered document management platform designed for freelancers, solo entrepreneurs, and SMBs. It automates the entire document lifecycle, from creation and data extraction to payment tracking and deadline management, putting your documents at the heart of your business operations. Users often explore alternatives for various reasons. These can include budget constraints, the need for specific integrations, different platform preferences, or requiring a feature set tailored to a larger or more niche business model. It's a common step in finding the perfect operational fit. When evaluating other solutions, key considerations should be AI automation strength, security and data residency, scalability of pricing, and the depth of features for your specific document types. The goal is to find a system that eliminates administrative chaos as effectively as Dokta does, ensuring no lost files or missed payments.

Invoice Guru is a mobile-first invoicing application tailored specifically for tradespeople and small service businesses. Designed to meet the real-world needs of professionals like electricians, plumbers, and builders, it streamlines the billing process, allowing users to create compliant invoices in under a minute. This focus on mobile usability caters to those who often work on-site, making Invoice Guru a popular choice among its target audience. However, users may seek alternatives for various reasons, including pricing structures, differing feature sets, or specific platform requirements. When exploring alternatives, it is essential to consider factors such as ease of use, the ability to generate invoices quickly, compliance with regulations, and overall user experience. Finding a solution that aligns with the unique demands of your business will ensure you maintain financial efficiency and compliance.