Invoice Guru

About Invoice Guru

Invoice Guru is a mobile-first invoicing application specifically designed for tradespeople and small service businesses. Unlike traditional invoicing tools that cater primarily to desktop users, Invoice Guru focuses on the real-world needs of professionals who work on-site, such as painters, plumbers, electricians, and builders. This app empowers users to create and send invoices quickly from their mobile devices, ensuring they can manage their finances efficiently while on the go. The primary value proposition of Invoice Guru lies in its speed, simplicity, and automation. Users can generate invoices in mere seconds, track payments effortlessly, and minimize administrative tasks through automated accountant reports, bank integration for payment matching, and OCR receipt scanning for expense tracking. Furthermore, Invoice Guru is built with compliance in mind, accommodating upcoming regulations such as UK MTD and Poland’s KSeF, so users can remain compliant without needing to switch tools as regulations evolve. Developed by a tradesperson, Invoice Guru understands the unique challenges of running a small business, providing essential features that save time and money.

Features of Invoice Guru

Instant Invoice Creation

Create and send a professional invoice in less than a minute. Just enter your client’s details and items, and the app handles the rest, automatically including your logo, VAT, payment terms, and due date. Say goodbye to cumbersome Excel or Word templates, as everything is designed to be mobile-ready and HMRC-compliant.

Automatic Invoice Numbering

Invoice Guru automatically numbers and dates invoices based on your fiscal year settings, ensuring every document is organized according to your business's unique requirements. This feature streamlines your invoicing process and reduces the risk of errors in manual entry.

OCR Receipt Scanner (AI Recognition)

With the OCR receipt scanner, simply snap a photo of your receipt. Invoice Guru’s AI technology reads all pertinent details—supplier name, date, amount, and VAT—and saves it as an expense entry. This feature eliminates the need for manual data entry, making expense management seamless and efficient.

Smart Payment Tracking

Automatically match incoming bank transactions with unpaid invoices, providing real-time visibility into your financial situation. You can quickly identify which clients have paid, which invoices are overdue, and which need reminders, helping to maintain healthy cash flow.

Use Cases of Invoice Guru

For Electricians

Electricians can use Invoice Guru to quickly generate and send invoices directly from the job site, ensuring clients receive prompt billing after service completion. The smart payment tracking feature helps them keep track of paid and unpaid invoices, allowing for better cash flow management.

For Plumbers

Plumbers benefit from the mobile-first design of Invoice Guru, enabling them to create invoices on-site right after finishing a job. The automated invoice numbering and due date features help them maintain organization and compliance with financial regulations effortlessly.

For Builders

Builders can streamline their invoicing process by using Invoice Guru to create detailed invoices that include labor, materials, and expenses. The OCR receipt scanner allows them to easily manage costs and keep track of expenses without tedious manual entry.

For Freelancers

Freelancers can utilize Invoice Guru to send customized invoices to clients without delay. With features like email sending and status tracking, they can monitor when their invoices are opened, ensuring timely follow-ups and reducing the chance of late payments.

Frequently Asked Questions

How does Invoice Guru ensure compliance with UK regulations?

Invoice Guru is designed with upcoming regulations in mind, including HMRC compliance, ensuring that users remain compliant with financial reporting requirements without needing to switch to different software as rules change.

Can I use Invoice Guru for international invoices?

Yes, Invoice Guru supports multiple languages and currencies, allowing users to invoice customers across Europe seamlessly. The app is designed to adapt to local date formats and currency symbols, making it ideal for international business.

Is there a trial period available for Invoice Guru?

Invoice Guru offers a 10-day free trial with no credit card required, allowing potential users to explore its features and functionality before committing to a subscription.

What types of businesses can benefit from using Invoice Guru?

Invoice Guru is specifically tailored for tradespeople, freelancers, and small service businesses, including electricians, plumbers, builders, and more. It addresses the unique invoicing needs of professionals who work on-site and require a mobile solution.