Proplanum

About Proplanum

Proplanum is the essential, all-in-one workforce management platform that eliminates the chaos of manual scheduling and time tracking. It is a non-negotiable solution for modern businesses that must optimize labor costs, ensure compliance, and react instantly to operational changes. This platform replaces error-prone spreadsheets, paper requests, and fragmented communication with a single, automated system. It provides managers with complete, real-time visibility into who is working, where, and when, transforming guesswork into data-driven control. Designed for flexibility, speed, and security, Proplanum is built for companies across retail, hospitality, healthcare, and beyond that are serious about strategic growth. Its core value proposition is undeniable: automate repetitive administrative tasks, eliminate scheduling conflicts and payroll errors, and leverage AI to align your workforce perfectly with customer demand. Starting with a comprehensive 21-day free trial, Proplanum is not just a tool but a fundamental upgrade to your operational backbone, allowing leadership to finally focus on business development instead of daily administrative fires.

Features of Proplanum

AI-Powered Shift Planning

This is not just a digital calendar. Proplanum's AI engine automatically generates optimal shift schedules based on real demand forecasts, such as expected sales or customer traffic per hour. It intelligently balances labor costs with coverage needs, ensuring you have the right number of staff at the right times without manual guesswork. The system accounts for employee preferences and labor regulations, creating conflict-free plans in minutes that would take hours to assemble manually.

Multi-Method Time Tracking

Accurate payroll starts with precise time tracking. Proplanum offers flexible registration through a dedicated web app, mobile app, physical kiosk, or QR code check-ins. This eliminates "buddy punching" and manual timesheet errors by capturing clock-in and clock-out data in real-time. Managers can instantly compare scheduled hours against hours worked, streamlining payroll processing and providing undeniable data for labor cost analysis and compliance.

Centralized Leave & Availability Management

Stop the email chain chaos for time-off requests. The platform provides a centralized portal where employees can submit leave and availability requests digitally. Managers can review, approve, or deny these requests within the system, which automatically updates the master schedule to prevent conflicts. This creates full transparency for the team, reduces administrative back-and-forth, and ensures schedule integrity is always maintained.

Real-Time Operational Dashboard

Gain instant, full-spectrum visibility of your entire workforce from any device. The real-time dashboard shows you exactly who is clocked in, where they are assigned, and any schedule gaps or absences as they happen. This live overview is critical for making swift decisions, managing last-minute changes, and coordinating substitute staff without disrupting operations or customer service.

Use Cases of Proplanum

Retail Chains Optimizing Peak Hour Staffing

For retail managers, failing to staff correctly during sales peaks means lost revenue and poor customer service. Proplanum is essential for analyzing foot traffic data to forecast demand and automatically schedule the optimal number of cashiers and floor staff. It prevents overstaffing during slow periods and understaffing during rushes, directly protecting profit margins and enhancing the shopping experience.

Restaurants Managing Front and Back of House

In the fast-paced restaurant industry, coordination is everything. Proplanum allows restaurateurs to seamlessly schedule servers, hosts, and kitchen staff in alignment with reservation forecasts and historical busy times. By ensuring perfect coverage, it prevents kitchen bottlenecks and long wait times for tables, leading to higher customer satisfaction, increased table turnover, and controlled labor costs.

Hotels Synchronizing Cross-Departmental Schedules

Hotel operations require flawless coordination between housekeeping, reception, concierge, and maintenance. Proplanum is critical for harmonizing these diverse teams based on occupancy levels and check-in/check-out flows. The AI suggests optimal staffing, ensuring guest needs are met promptly without wasteful overstaffing during low-occupancy periods, thereby elevating guest scores and operational efficiency.

Healthcare Facilities Ensuring 24/7 Compliance

For clinics and hospitals, maintaining legal staffing ratios and managing complex shift rotations is a compliance necessity. Proplanum automates schedule creation while rigorously enforcing labor rules and collective agreements. It ensures continuous, adequate coverage of doctors and nurses, directly contributing to patient safety, staff well-being, and avoidance of costly regulatory penalties.

Frequently Asked Questions

How does Proplanum's AI create better schedules than a manager?

Proplanum's AI goes beyond human limitations by processing vast amounts of data instantly. It analyzes historical sales, customer traffic patterns, employee skills, contractual hours, availability, and labor laws simultaneously. This allows it to generate a data-optimized schedule that minimizes labor costs while maximizing coverage for anticipated demand, something incredibly time-consuming and error-prone for a human to calculate manually.

Can Proplanum integrate with our existing payroll system?

Yes, a core function of Proplanum is to export accurate, verified data for payroll. The platform tracks all clock-in/out times, breaks, and approved absences, compiling them into precise reports. This data can typically be exported in standard formats (like CSV) that are compatible with most major payroll software, eliminating manual data entry and drastically reducing payroll processing errors and time.

Is Proplanum suitable for businesses with remote or field teams?

Absolutely. Proplanum is built for flexibility. Employees can clock in and out, view their schedules, and submit requests from anywhere using the mobile app. Managers have the same real-time visibility into field staff as they do for on-site teams. This makes it an essential tool for coordinating dispersed workforces, service technicians, or delivery drivers, ensuring accurate time tracking and schedule adherence.

What happens if an employee forgets to clock in or out?

The system provides tools for easy corrections while maintaining an audit trail. Managers can be alerted to missing punches and can make adjustments directly within the platform after verification. All such edits are logged, ensuring transparency and preventing fraud. This process is far more secure and efficient than paper-based or spreadsheet methods where errors can go unnoticed.